Zoho Books is online accounting software designed for small businesses to manage invoices, track expenses, reconcile bank transactions, and perform other basic bookkeeping tasks with ease. If you're new to using this platform, here is a helpful beginner's guide:
Getting Started
Create your free Zoho Books account and walk through the setup wizard to customize invoices, add your business details, logo and configure tax rates. Under settings, define users like accountants and give access to appropriate modules like reporting, bank connections etc.
Creating Your First Invoice
Click “Create Invoice” and select a contact or add a new customer profile. Enter key details like invoice number, date, due date and line items with taxes applied automatically based on location. You can save frequently used items or services as templates for faster future invoicing.
Receiving Payments
Email invoices directly to customers with an integrated payment link for fast, simple payments via credit card, PayPal or other methods. Zoho Books automatically reconciles payments received and syncs outstanding dues. Receive partial payments and allow installment-based repayment schedules as needed.
Connecting Bank Accounts
Link business bank, credit card accounts within Zoho Books under Banking to automate reconciliation of transactions based on bank feed data. Transactions automatically classify into income, expenses, customer payments with smart suggestions to minimize manual work in keeping books updated.
Tracking How To Use Zoho Books For Beginners
Submit expense claims by uploading bills and receipts through the mobile app. Configure approval workflows with automated reminders for transparent processing of business, travel, advertising and other costs. Expenses integrate with invoicing payments for up-to-date profitability reporting.
As a beginner, focus on this core set of features - streamlined invoicing, payments, bank reconciliation and expenses tracking. Over time, explore advanced capabilities like inventory management, purchase ordering and time tracking for complete financial oversight. Sign up today to get your basic accounting managed seamlessly through Zoho Books.